meeting room downtown denverThere are so many different aspects to think about when you are looking for meeting space for your next meeting  or conference in Denver. After all, if it was just space you were looking for, you could land yourself anywhere and be fine with it. But when you are looking for your business there are a number of things to keep into consideration.

 

For example some of the most obviously may be:

Meeting Space Location

– Is the venue easily accessible for most of the people who will be attending?
– If attendees will be taking a train in, is there a station nearby?
– If there is a station nearby, is it quiet enough to hold a corporate meeting?

Meeting Room Availability

– Is the venue available on the date(s) needed?
– If you need extra equipment (furniture, projecter, etc.) available on the necessary date(s)?
– If you must cancel, what is the policy to do so?

Meeting/Conference Room Size

– What is the maximum capacity?
– Will there be a penalty if capacity is exceeded at any point?
– If there is a main speaker, is venue laid out well enough to see them without obstruction?

Image

This is one a lot of people sometimes overlook, but it is extremely important not to.
– Does the meeting space match your company’s corporate image?
– Will it give off the impression you are aiming for to your audience?
– Will the managing staff add to the overall experience in a positive way?

Building Facility

– Is there a membership required to use this facility?
– If need be, are the additional rooms available? If so, is there a charge?
– Is there a projector and white board available?
– If meetings extend through lunch, is catering available?
– Are there restaurants within walking distance?
– Is parking available on-site? If so, at what charge?

Meeting & Conference Room Cost

– How and when is payment required?
– What is the cancellation policy?

Technology

Many basic meeting spaces will do just fine, but sometimes a meeting or conference will call for videoconferencing capabilities, or some other form of technology.  Whatever it is make sure it has what you need before you sign up.

When you’re looking to hold a meeting or conference in Denver there is a lot more to consider than just how big it is.  Don’t just ask yourself, “Can this hold hold all of the attendees?”.  Run down this list to make sure you get the best space for you.  Make sure it fits your location needs, price point and has the technology you need.  Picking the right meeting space can mean the difference between closing the next deal or not.

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